Sales Administrator

Sales Administrator
Posted 35 Days Ago
Palm Beach Gardens, Florida

Summary

If you are looking for individual growth potential with an exceptional company culture, this may be for you. We are looking for our new team member to help support our sales department in the administrative area.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Update and assist in managing various websites including but not limited to:   
  • Company websites   
  • Realtor.com   
  • Google   
  • Google Maps   
  • MLS
  • Move.com   
  • New Home Source   
  • Merchant Circle   
  • Kolter Web Blog   
  • Palm Beach Post   
  • Active Rain Blog   
  • Photo websites (Flickr)   
  • You Tube   
  • Facebook   
  • X   
  • RSS Feeds

• Create community handouts (HOA, schools, pricing sheets, financing sales sheets, sales policies and procedures, grand opening, etc.).   
• Maintain inventory on marketing supplies at the sales centers.   
• Assist with grand openings.   
• Assist with broker promotions and presentations.
• May be required to attend events on occasion.
• Assist in maintaining CRM database.     
• Prepare marketing and training materials for staff, including name badges, manuals, training agendas and business cards.   
• Keep sales forms accessible and updated for sales centers.    
• Assist in compiling contract packages and special flyers for sales centers.    
• Field Better Business Bureau inquiries, respond accordingly.    
• Cross check sales staff data to various real estate websites.   
• Answer and forward phone calls made to corporate from Purchasers to appropriate sales centers.
• Compile information and processing applications for memberships.
• Arrange and schedule secret shopping of sales staff as needed.
• Arrange and schedule video tours as needed.
• Arrange for post-prospect interviews with a research company as needed.
• Assist Senior Vice President with travel, hotel, training and seminar arrangements, special reports, filing, scanning, and miscellaneous projects.
• Code invoices and receipts for sales department.   
• Research invoice discrepancies, request W-9 forms.   

 REQUIRED JOB KNOWLEDGE, SKILLS, AND ABILITIES: 

• Strong interpersonal and communication skills
• Strong organizational skills and attention to detail
• Team-player, with the ability to be effective independently.
• Ability to react with appropriate levels of urgency to situations that require rapid response and turnaround.
• A forward-thinking individual who actively seeks opportunities and proposes solutions.