Assistant Contracts Agent

• Request vendor insurance documents to be reviewed and completed as part of the formal vendor onboarding process.
• Manage insurance documentation folders in an organized and consistent format.
• Ensure proper insurance certificates are obtained for all vendors and that they are compliant with Kolter’s requirements and coverages.
• Communicate inconsistencies or omissions to insurance documents to vendor and Kolter Contracts Agent
• Ensure proper vendor categorization within Newstar by working with IS team and corporate accounting department.
• Monitor corporate insurance database and tracking of insurance certificate expirations and renewals.
• Communicate contract and/or insurance discrepancies with applicable regional Purchasing teams to help drive resolution and compliance.
• Review the 15 day and expired insurance lists to determine erroneous payables and troubleshoot with internal stakeholders.
• Assist the Contracts Agent with any projects or overflow, as directed. 

SUPERVISORY RESPONSIBILITIES:

No Supervisory responsibilities are required for this position. 

• Excellent analytical, problem-solving, interpersonal, organizational, project management and time management skills
• Read, analyze, and interpret insurance documents, specifications, and insurance industry terminology.
• Manage multiple priorities in a timely and professional manner with strong attention to detail with limited supervision.
• Demonstrate commitment to integrity, company values, customer-focus, and established policies and procedures.
• Display professional appearance and manner.
• Work in a paperless environment and maintain detailed tracking information of workflow (in databases or other electronic systems).
• Effectively and professionally communicate (in oral and written form) with internal and external customers.
• Proficiency in/ability to learn: Microsoft Office (Word, Excel, Outlook, Power Point), Newstar, Build Pro, and DocuSign. 

EDUCATION AND/OR EXPERIENCE: 
• Associate/College Degree in Management, Communications, Business, Finance, Accounting, or related field strongly preferred.  One year of work experience may substitute for one year of the required education up to a      maximum of two years substitution. Where substitution is accepted, applicant must demonstrate increased knowledgebase and progressively more challenging work assignments. 
• Experience with vendor insurance management with a homebuilder or general contractor is preferred. 

WORKING ENVIRONMENT: 
Fast-paced, growth-focused, and dynamic team environment with multiple priorities, stringent accuracy requirements and strict deadlines.