Purchasing Manager

POSITION SUMMARY:

The Purchasing Manager is responsible for managing the local buyout of construction labor and materials and aggressively maintaining cost-efficient house cost budgets to align with community goals. 

SUPERVISORY RESPONSIBILITIES:

• Interview, select, and train employees 
• Set rates of pay and hours of work 
• Address employee complaints, mediate and resolve conflicts 
• Communicate areas of accountability and performance expected of personnel assigned 
• Appraise employee performance and resolve performance issues 
• Develop individuals for future advancement 
• Plan, assign and direct the work of employees 
• Determine the types of equipment to be used in performing work, or materials needed
• Monitor work for legal or regulatory compliance 
• Provide for safety and security of the workplace 
• Ensure adherence to corporate policies and procedures 
• Maximize employee morale and productivity

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Negotiate contracts and execute buyout for all construction labor and material 
• Ensure community structure, costing, pricing, colors, etc. is efficiently set up in the ERP system 
• Manage Purchasing Agents and Coordinators to ensure all assigned tasks and company needs are being completed accurately and on schedule 
• Resolve vendor PO discrepancies and work with accounting to resolve payment problems 
• Monitor local trade partner performance and work with construction staff to drive quality and efficiency 
• Review Newstar budgets, option pricing (design and structural), option catalogs, option margin reports, purchase order reports, variance reports, and house books for accuracy 
• Maintain community standard features, specification sheets, and vendor lists 
• Provide accurate monthly and semi-monthly budgetary reports 
• Ensure the department is consistent with audit policy requirements and compliance Review plans, scopes-of-work, and specifications for accuracy 
• Coordinate with Community Leaders and VPs on all margin review and adjustments 
• Manage new and existing community bid campaigns 
• Analyze the feasibility of custom option requests with construction and provide retail pricing 
• Consistently review house budgets for assigned communities and work to reduce / control cost to align with company goals 
• Provide support to Sales and Design teams 
• Fulfill responsibilities of Purchasing Agent and Purchasing Coordinator as necessary 

REQUIRED JOB KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong understanding of construction, subcontracting, and customer service 
• Understanding of sales, marketing, capital budgeting, acquisitions, entitlements, and land development 
• Excellent analytical, creative thinking, leadership, problem-solving, interpersonal, negotiation, organizational, project management and time management skills  
• Manage multiple priorities in a timely and professional manner with strong attention to detail with limited supervision 
• Read and interpret financial reports, market comps, engineering reports, construction documents and specifications, 
• contracts, owners’ association documents, and other related work documents 
• Ability to learn and use customer relationship management software including Builders CMS, customer service software 
• including Build Pro, NewStar, Track-it and any other company-based software 
• Proficiency in Microsoft Office (Word, Excel, Outlook, Power Point) 
• Effectively and professionally communicate (in oral and written form) with internal and external customers 
• Demonstrate commitment to integrity, company values, customer-focus, and established policies and procedures
• Display professional appearance and manner 

EDUCATION AND/OR EXPERIENCE:

• Bachelor’s Degree preferred. Preferred areas of study include accounting, finance, and construction 
• Minimum of 2 years related experience in a similar position, preferably with a high-volume builder   
• Extensive budget management and negotiation experience 
• Experience with Newstar Enterprise ERP, Inform XL, and Build Pro is a plus 

WORKING ENVIRONMENT:

Fast-paced, growth-focused, and dynamic team environment with multiple priorities, stringent accuracy requirements and strict deadlines.   

ADA REQUIREMENTS: N/A 

PHYSICAL DEMANDS - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• The employee must occasionally lift and /or move up to 50 pounds 
• While performing the duties of this job, the employee is regularly required  

VISION REQUIREMENTS  

• Close vision (clear vision at 20 inches or less) 
• Distance Vision (clear vision at 20 feet of more) 
• Color vision (ability to identify and distinguish colors) 
• Peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point) 
• Depth perception (three-dimensional vision, ability to judge distances and spatial relationships) 
• Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus) 

WORK ENVIRONMENT

• This position occasionally works in an environment with a loud noise level.  (Examples: jack hammer work, front row at  a rock concert.) 
• While performing the duties of this job, the employee is regularly exposed to wet or humid conditions. 
• While performing the duties of this job, the employee occasionally works near moving mechanical parts. 
• While performing the duties of this job, the employee occasionally works in high precarious places. 
• While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles. 
• While performing the duties of this job, the employee is occasionally exposed to toxic or caustic chemicals. 
• While performing the duties of this job, the employee is regularly exposed to outdoor weather conditions. 
• While performing the duties of this job, the employee is occasionally exposed to risk of electrical shock. 
• While performing the duties of this job, the employee is occasionally exposed to vibrations.