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Executive Sales Administrator

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Sales Administrator
Posted 3 Days Ago
Palm Beach Gardens, Florida

Summary

Job description

If you are looking for individual growth potential with an exceptional company culture, this may be for you.  We are looking our new team member to help support our sales department in the administrative area.

Responsibilities include, but are not limited to, the following:

  • Create community handouts (HOA, schools, pricing sheets, financing sales sheets, sales policies and procedures, grand opening, etc.). 
  • Work with vendors to update inventory of sales offices materials.
  • Keep sales docs/forms accessible and updated for sales centers. 
  • Assist in maintaining CRM database.
  • Maintain tracking sheets for various projects.
  • Assist Senior Vice President of Sales with travel, hotel, training and seminar arrangements, special reports, filing, scanning, and miscellaneous projects. 
  • New community openings: tracking tasks, delegation, timeline, etc.
  • Working with CRM team on new reports, reviewing, testing, tracking.
  • Assist Senior Vice President of Sales with preparing presentations.
  • Prepare weekly reports for meetings.
  • Exam builder software – create exams, send out, reporting, analyze.
  • Field Better Business Bureau inquiries and direct responses to teams.    
  • Schedule training meetings for sales teams & track attendance.
  • Field ide team homework & suggestions from sales team through Senior Vice President of Sales.
  • Assist in providing slideshows for presentation kiosks in sales centers.
  • Creating process, procedure and polices.
  • Oversee various websites including but not limited to: 
    1. Company websites 
    2. MLS

Qualifications and Skills

  • Strong organizational skills and attention to detail
  • Team-player, with the ability to be effective independently.
  • Ability to react with appropriate levels of urgency to situations that require rapid response and turnaround.
  • A forward-thinking individual who actively seeks opportunities and proposes solutions.
  • Understanding of sales, marketing and customer service.
  • Excellent analytical, creative thinking, leadership, problem-solving, interpersonal, organizational, project management and time management skills.
  • Manage multiple priorities in a timely and professional manner with strong attention to detail with limited supervision.
  • Read and interpret sales reports, contracts, home owners’ association documents, and other related work documents.
  • Ability to learn and use customer relationship management software including customer service software and other company-based software
  • Effectively and professionally communicate (in oral and written form).
  • Demonstrate commitment to integrity, company values, customer-focus, and established policies and procedures.

Experience Requirements

  • Proficient in Microsoft Office (Outlook, Word, Excel, Teams and PowerPoint), Adobe Acrobat, and Photoshop
  • Executive support preferred.
  • Minimum of two to four years related experience in a similar position, preferably with a high-volume builder or a related company.

 Full health benefits, paid time off, plus growth opportunity available.

Job Type: Full-time

Salary: From $72,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching %
  • Dental insurance
  • Health insurance
  • Vision insurance
  • Paid time off

Schedule:

  • 8-hour shift
  • Monday to Friday
  • In office full time - no remote work.